 |
 |
 |
 |
|
Page 1 of 4
No. 808.1
SECTION:
OPERATIONS
TITLE:
FREE/REDUCED-PRICE MEALS
AND FREE MILK
ADOPTED:
November 18, 2010
REVISED:
EASTON AREA
SCHOOL DISTRICT
808.1. FREE/REDUCED-PRICE MEALS AND FREE MILK
1.
Authority
42 U.S.C.
Sec. 1758
7 CFR
Part 245
The Board shall provide free and reduced-price meals and/or free milk to students in
accordance with the terms and conditions of the National School Lunch Program, the
School Breakfast Program, and the Special Milk Program.
2.
Definition
7 CFR
Sec. 210.2
Point of service - the point in the food service operation where a determination can
accurately be made that a reimbursable free, reduced-price or paid lunch has been
served to any eligible student.
3.
Delegation of
Responsibility
The Associate Director of Auxiliary Service shall review applications for free or
reduced-price meals and/or free milk and make determinations of eligibility.
The Superintendent or designee shall develop and disseminate administrative
regulations that establish procedures in accordance with the terms and conditions of
the National School Lunch Program, the School Breakfast Program, and the Special
Milk Program. Administrative regulations should include the following:
1.
Application procedures, including procedures for approval, denial and
verification of applications.
2.
An appeals process for parents/guardians to appeal a district’s decision
regarding eligibility.
3.
Method of retaining records required by this policy.
4.
Procedures for disclosure of information, including what information can be
disclosed with or without consent from the parent/guardian.
5.
Procedures for compliance with nondiscrimination practices as well as
procedures for receiving and processing discrimination complaints.
Page 2 of 4
6.
Procedures for collecting money from students or parents/guardians eligible for
reduced-price meals because of an outstanding balance in the student’s account.
7.
Method by which the district will keep an accurate count of meals served in
each building.
4.
Guidelines
General Requirements
42 U.S.C.
Sec. 1758
7 CFR
Sec. 245.5
The district shall publish and disseminate information about free and reduced-price
meals and/or free milk and the income eligibility guidelines on or before the first day
of school by sending a letter to parents/guardians and issuing a public media release
to the local news media, local unemployment offices and major employers
contemplating or experiencing large layoffs.
Application Procedures
42 U.S.C.
Sec. 1758
The district shall provide all parents/guardians with program application forms on or
before the first day of school, upon enrollment, or whenever there is a change in
eligibility criteria.
The district shall approve, deny and verify applications in accordance with state and
federal laws and regulations.
The district shall inform parents/guardians of their eligibility status.
Confidentiality/Disclosure Of Eligibility
42 U.S.C.
Sec. 1758
The district shall only release a student’s name, eligibility status, and other
information provided on the application, or obtained through direct certification or
verification, if disclosure of such information is specifically authorized by law.
Appeals
7 CFR
Sec. 245.7
The district shall establish an appeals process under which a parent/guardian may
appeal a decision regarding his/her initial application for benefits, or any subsequent
reduction or termination of benefits.
Meal Pricing
42 U.S.C.
Sec. 1758
The district shall set reduced-price charges for lunch and breakfast at or below the
maximum reduced price allowed by federal regulations and below the full price of
lunch or breakfast.
808.1. FREE/REDUCED-PRICE MEALS AND FREE MILK - Pg. 3
Page 3 of 4
7 CFR
Sec. 210.10
Pol. 103.1
The district shall make meal substitutions at no extra charge to eligible students who
require such modifications because of a disability.
Counting/Claiming
7 CFR
Sec. 210.7
The district shall be responsible for the establishment and maintenance of the free
and reduced-price meals eligibility roster.
The district shall implement an approved counting system that provides an accurate
count at the point of service of free, reduced-price and paid meals in each building.
The district shall claim reimbursement only for reimbursable meals served to eligible
students.
Records Retention
SC 1337
7 CFR
Sec. 210.9,
210.20,
245.6a
Pol. 800
The district shall retain all free and reduced-price meal applications for a minimum
of three (3) and not in excess of five (5) years after the final claim is submitted for
the fiscal year to which they pertain. If a federal audit is being conducted, records
must be kept until the audit is completed.
SC 1337
7 CFR
Sec. 210.9,
210.10,
210.20
The district shall retain production and menu records for the meals they produce for
a minimum of three (3) and not in excess of five (5) years.
Nondiscrimination
42 U.S.C.
Sec. 1758
7 CFR
Sec. 245.8
Pol. 103, 103.1
The district shall ensure that, in the operation of the free and reduced-price meals
and/or free milk programs, no student shall be discriminated against because of race,
color, age, creed, religion, sex, sexual orientation, ancestry, national origin, marital
status, pregnancy or handicap/disability.
The district shall treat students who receive free or reduced-price meals and/or free
milk in the same manner as those students who pay full price for their meals.
The district shall take such actions as are necessary to ensure that the names of
students eligible to receive free or reduced-price meals and/or milk shall not be
published, posted, or announced in any manner and there shall be no overt
identification by the use of special tokens or tickets or any other means.
Page 4 of 4
References:
School Code – 24 P.S. Sec. 1335, 1337
School Lunch and Breakfast Programs – 42 U.S.C. Sec. 1758
National Food Service Programs, Title 7, Code of Federal Regulations –
7 CFR Part 210, Part 215, Part 220, Part 245
Board Policy – 000, 103, 103.1, 800, 808