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No. 801-AR-2
EASTON AREA SCHOOL DISTRICT
ADMINISTRATIVE
REGULATION
ADOPTED: DECEMBER 18, 2008
801-AR-2. FEES FOR PUBLIC RECORDS REQUESTS
The district will not charge a fee for the Open Records Officer’s review of a record to determine
if the requested record is a public record subject to access under law, Board policy and
administrative regulations.
The Open Records Officer will ensure that the district establishes, maintains and disseminates a
current list of reasonable fees that requesters must pay in order to receive access to a requested
record.
The district’s established list of reasonable fees applicable to records requests will comply with
the following restrictions:
1.
Postage – fees will not exceed the actual mailing cost.
2.
Duplication – fees for photocopying, printing from electronic media or microfilm, copying
onto electronic media, transmission by facsimile or other electronic means, and other
methods of duplication.
Duplication fees will be established and reviewed biannually by the Office of Open Records.
Duplication fees will be charged for a request by an individual employed by or connected
with a newspaper or magazine of general circulation, weekly publication, press association,
or radio or televisions station when the purpose of the request is obtaining information for
publication or broadcast, and for a request by a nonprofit organization for the conduct of
educational research.
3.
Complex and Extensive Data Sets – fees for copying based on the reasonable market value of
the same or closely related sets and include geographic information systems and integrated
property assessment lists.
These fees do not apply to a request by an individual employed by or connected with a
newspaper or magazine of general circulation, weekly publication, press association, or radio
or television station when the purpose of the request is obtaining information for publication
or broadcast, and for a request by a nonprofit organization for the conduct of educational
research.
4.
Certification – fees for official certification of copies if the certification is for the purpose of
legally verifying a public record and is requested by the requester.
801-AR-2. FEES FOR PUBLIC RECORDS REQUESTS
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5.
Conversion to Paper – duplication fees for a record maintained only electronically or in other
nonpaper media will be limited to the lesser of either the fee for duplication on paper or in
the original media, unless the requester specifically requests that the record be duplicated in
the more expensive medium.
6.
Enhanced Electronic Access – fees for providing enhanced electronic access, but only to the
extent that the enhanced electronic access is in addition to making the records accessible for
inspection and duplication by a requester.
These fees may be a flat-rate fee, a subscription fee for a period of time, per-transaction fee, a
fee based on the cumulative time of system access, any other reasonable method, or a
combination of these.
These fees must be reasonable; may not be established with the intent or effect of excluding
individuals from access to records or their duplicates or of creating a profit for the district;
and must be approved by the Office of Open Records.
Except as provided by law, no other fees may be imposed unless the district necessarily incurs
costs for complying with a request for a public record, and then such fees must be reasonable.