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EASTON AREA
SCHOOL DISTRICT
No. 524
SECTION:
CLASSIFIED EMPLOYEES
TITLE:
PERSONNEL FILES
ADOPTED:
July 20, 2006
REVISED:
524. PERSONNEL FILES
1.
Purpose
Orderly operation of the school district requires maintaining a file for the retention
of all records relative to an individual's duties and responsibilities as a district
employee.
2.
Authority
The Board requires that sufficient records be maintained to ensure an employee's
qualifications for the job held, compliance with federal and state requirements and
local benefit programs, conformance with district policies and rules, and evidence of
completed evaluations.
3.
Delegation of
Responsibility
The Board delegates the establishment and maintenance of official personnel records
to the Superintendent or designee, who shall prepare guidelines defining the material
to be incorporated into personnel files.
4.
Guidelines
A central file shall be maintained; supplemental records may be maintained only for
ease in data gathering.
42 U.S.C.
Sec. 12101 et seq
Medical records shall be kept in a file separate from the employee's personnel file.
Only information that pertains to the professional role of the employee and is
submitted by duly authorized administrative personnel and the Board may be entered
in the official personnel file.
Personnel records shall be available to the Board but only as required in the
performance of its designated functions as a Board and as approved by a majority
vote of the Board.
Employee Access
43 P.S.
Sec. 1321-1324
All employees shall have the right, upon reasonable written request, to review
material contained in their personnel file, except that information relative to
confidential employment references/recommendations shall not be available for
review by the employee.
524. PERSONNEL FILES - Pg. 2
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Personnel wishing to review their own records shall:
1.
Review the record in the presence of the administrator or designee responsible to
maintain personnel records.
2.
Make no alterations to the record, nor remove any material.
3.
Sign a log attached to the file indicating the date and person reviewing.
Appeals
Personnel who choose to appeal material in their records shall make a written
request to the administrator delegated to maintain the records and shall specify:
1.
Name and date.
2.
Material to be appealed.
3.
Reason for appeal.
The responsible administrator shall hear the appeal and make a determination.
Title I Schools
20 U.S.C.
Sec. 6311
Pol. 504
In accordance with federal law, the district shall release to parents/guardians, upon
request, the qualifications of any paraprofessionals who provide instructional
support to their child at a school receiving Title I funds. The district shall annually
notify parents/guardians at the beginning of the school year about their right to
request such information.
PA Code
Title 22
Sec. 403.1
43 P.S.
Sec. 1321-1324
20 U.S.C.
Sec. 6311
524. PERSONNEL FILES - Pg. 3
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42 U.S.C.
Sec. 12101 et seq
Board Policy
504