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EASTON AREA
SCHOOL DISTRICT
No. 431
SECTION:
PROFESSIONAL EMPLOYEES
TITLE:
JOB RELATED EXPENSES
ADOPTED:
March 5, 2007
REVISED:
431. JOB RELATED EXPENSES
1.
Authority
Payment of the actual and necessary expenses, including travel expenses, that any
district employee incurs in the course of performing services for the district will be
made in accordance with Board policy.
2.
Delegation of
Responsibility
The validity of payments for job related expenses shall be determined by the
Superintendent.
3.
Guidelines
Use Of Automobiles
The district shall reimburse employees for the use of their personal automobiles
when used in conjunction with and/or for school business as determined by their
supervisors. The rate will be established annually and will not exceed the current
federal government stated reimbursement per mile.
All trips should be completed in the most direct route to reduce the cost to the
district and the taxpayer.
A mileage reimbursement form shall be required to initiate such reimbursement.
This form, after being approved by the immediate supervisor, shall be filled out
monthly and sent to the Assistant to the Superintendent no later than the fifth
business day of the month. The payment will be placed on the next regularly
scheduled Board agenda for approval by the Board.
All requests for payment will not be accepted if more than thirty (30) days in arrears.
The only exception to this requirement would be that the individual should not file
for reimbursement until at least a minimum dollar amount is requested. June requests
should be submitted no later than five (5) business days after the last teacher day for
the year. This payment will be paid prior to the end of the fiscal year, or if not paid
by then, will be accrued to the fiscal year in which the charge was incurred.
Use of a personal vehicle requires maintenance of automobile insurance by the
employee.
431. JOB RELATED EXPENSES - Pg. 2
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Conferences And Visitations
In support of the belief that continued growth and development of staff is essential to
maintaining a quality educational program within the district, the Superintendent is
authorized by the Board to approve attendance at meetings, conferences,
conventions, visitations, or seminars according to the administrative guidelines and
procedures in effect at the time of such authorization.
SC 517
Actual and necessary expenses incident to attendance at functions outside the district
shall be reimbursed to the employee if approval has been obtained in advance and all
district procedures have been followed.
Attendance at district approved events outside the district shall be without loss of
regular pay, unless otherwise stipulated prior to attendance.
The Superintendent or designee shall prepare procedures for reimbursement of travel
expenses which shall include:
1.
Each request shall set forth expenditures and shall itemize expenses, with
receipts attached.
2.
Under normal conditions, employees traveling on official business shall provide
themselves with sufficient funds for ordinary expenses.
3.
Travel shall be by the most direct and economical route.
4.
For official travel by other than automobile, the district shall arrange the advance
purchase of transportation tickets.
School Code
517