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EASTON AREA
SCHOOL DISTRICT
No. 424
SECTION:
PROFESSIONAL EMPLOYEES
TITLE:
PERSONNEL FILES
ADOPTED:
March 5, 2007
REVISED:
424. PERSONNEL FILES
1.
Purpose
Orderly operation of the school district requires maintaining a file for the retention
of all records relative to an individual's duties and responsibilities as a district
employee.
2.
Authority
The Board requires that sufficient records be maintained to ensure an employee's
qualifications for the job held, compliance with federal and state requirements and
local benefit programs, conformance with district policies and rules, and evidence of
completed evaluations.
3.
Delegation of
Responsibility
The Board delegates the establishment and maintenance of official personnel records
to the Superintendent or designee, who shall prepare guidelines defining the material
to be incorporated into personnel files.
4.
Guidelines
A central file shall be maintained; supplemental records may be maintained only for
ease in data gathering.
42 U.S.C.
Sec. 12101 et seq
Medical records shall be kept in a file separate from the employee's personnel file.
Only information that pertains to the professional role of the employee and is
submitted by duly authorized administrative personnel and the Board may be entered
in the official personnel file.
Personnel records shall be available to the Board but only as required in the
performance of its designated functions as a Board and as approved by a majority
vote of the Board.
Employee Access
43 P.S.
Sec. 1321-1324
All employees shall have the right, upon reasonable written request, to review
material contained in their personnel file, except that information relative to
confidential employment references/recommendations shall not be available for
review by the employee.
424. PERSONNEL FILES - Pg. 2
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Personnel wishing to review their own records shall:
1.
Review the record in the presence of the administrator or designee responsible to
maintain personnel records.
2.
Make no alterations to the record, nor remove any material.
3.
Sign a log attached to the file indicating the date and person reviewing.
Appeals
Personnel who choose to appeal material in their records shall make a written
request to the administrator delegated to maintain the records and shall specify:
1.
Name and date.
2.
Material to be appealed.
3.
Reason for appeal.
The responsible administrator shall hear the appeal and make a determination.
Title I Schools
20 U.S.C.
Sec. 6311
Pol. 404
In accordance with federal law, the district shall release to parents/guardians, upon
request, information regarding the professional qualifications and academic degrees
of any teacher providing instruction to their child at a school receiving Title I funds.
The district shall annually notify parents/guardians at the beginning of the school
year about their right to request such information.
20 U.S.C.
Sec. 6311, 7801
The district shall notify parents/guardians of students attending Title I schools when
their child has been assigned to or taught for four (4) or more consecutive weeks by
a teacher who is not highly qualified, as defined by federal law.
School Code
111
PA Statute
23 Pa. C.S.A.
6301 et seq
424. PERSONNEL FILES - Pg. 3
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PA Code
Title 22
Sec. 403.1
43 P.S.
Sec. 1321-1324
20 U.S.C.
Sec. 6311
20 U.S.C.
Sec. 7801
42 U.S.C.
Sec. 12101 et seq
8 CFR
Sec. 274a.2
Board Policy
404